University archive

The historical archive is the "memory" of the university. This is where we keep documents that contain valuable information about the university and its students, lecturers and staff for the long term. This benefits not only researchers, but also the university itself and its members:

• Central information about the university and the departments remains available in the long term
• The material, such as photos or posters, can be used for marketing purposes
• Legal claims of the university remain verifiable
• Lost documents of former university members can be replaced, e.g. degree certificates or proof of periods of study
• The documents can be found quickly thanks to the central consolidation and recording

The University Archive identifies and accepts documents worthy of archiving, records them in a database, stores them professionally and makes them available for use in accordance with legal requirements.

The university's administration, departments and other institutions are constantly generating large quantities of files, other documents and digital data that often have to be stored long after their actual useful life. If you hand these documents over to the university archive, we will take care of their storage and management for you, thereby relieving you of various tasks:

• You need less space to store the files
• You save time on storage, retrieval and destruction
• We record, store and manage the documents professionally at a central location
• In future, you will be able to research and order files conveniently via the intranet
• We keep an eye on the retention periods

• We then take over the documents or organize their destruction for you

• At the same time, you retain the right of disposal over your documents and can decide who has access to them

Digital documents and data contain historically valuable information that should be archived for the long term. We will therefore also set up a digital long-term archive. However, electronic documents have different technical and organizational requirements when it comes to archiving them so that the information remains permanently legible on the one hand and safe from falsification and unauthorized access on the other. For this reason, it will take some time to set up the digital long-term archive.

When you introduce document management systems and digital processes, it is worth considering aspects of subsequent long-term archiving from the outset. This is why we will be involved in the design of digitization processes in the future. Get in touch with us!